Invitation to quote for maintenance contract
Ludgvan Rights of Way
1 May 2025 to 31 March 2026, with option to renew for up to three years in total.
Ludgvan Parish Council is responsible for maintaining the rights of way within the parish of Ludgvan. Quotes are invited for this work, for the period from 1 May 2025 to 31 March 2026.
The parish council acts as agent for Cornwall Council in carrying out this maintenance work and so contractors will be required to carry out the work in accordance with Cornwall Council’s Small Works Contract.
Contractors are expected to have their own machinery, must have full Public Liability insurance of no less than five million pounds, and operate in accordance with all Health and Safety codes of practice and requirements.
Contractors should contact the parish clerk with any questions in relation to this invitation to tender for this work – email: clerk@ludgvan.org.uk or tel 07928 813 653
The closing date for quotes is: noon, Friday 24 January 2025
Quotes must be submitted in writing (emails are acceptable). Envelopes / emails to be clearly marked ‘LMP Quote’ and emailed to: clerk@ludgvan.org.uk
Note that the council is not bound to accept the lowest quote.
LMP Maintenance Requirements
- The paths covered by the contract are the paths shown on the attached plan
- the contract is for the rights of way maintenance work from 1 April 2025 to 31 March 2026 to be carried out.
- The paths to be cut are set out on the annual schedule (attached, along with A0 map) and in accordance with Cornwall Council’s LMP requirements (below). Note that there may be minor updates to the schedule when issued by Cornwall Council for the 2025 season.
- The contractor must supply all machinery and must provide (upon confirmation of contract and, if successful, on 1 April in any succeeding years) evidence to the council of adequate Public Liability insurance and, if not a limited liability company, of being treated as self employed for the purposes of taxation.
- The contractor must have valid training certificates for the use of powered tools e.g. brush cutter and chainsaw where they are to be used in connection with the path maintenance. Certificates must be presented to the Clerk to the Parish Council to view and take copies before a contract is awarded.
- Contractors unknown to the council are asked to enclose two references, preferably related to similar type of work
- The council reserves the right to terminate the contract where the contractor is not carrying out the work to the reasonable satisfaction of the council.
- Payment will be made upon receipt of invoices (after the first cut, and then after the second)
- The quotes should: show the amount quoted for the rights of way maintenance work from 1 April 2025 to 31 March 2026; and state the amount charged per cut and per hour, in case the council requests additional cuts, or additional related work, should the need arise.
The final decision will be clearly communicated to all tenderers by the end of February 2025. The council reserves the right not necessarily to accept the lowest tender. The council’s decision is final and no correspondence will be entered into on the reasons why any one quote has been rejected.
Ludgvan Parish Council
5 December 2024